Zoom is a popular web application that allows you to take control of your meetings from anywhere. The Zoom Scheduler extension for Firefox is easy to add and manage your meetings directly in your browser. With just a few clicks, you can have access to all your upcoming meetings and past meetings.
Meeting Scheduling Using the Zoom Scheduler Extension for Firefox
The Zoom Scheduler extension for Firefox makes it easy to schedule meetings with colleagues and clients from your Google Calendar. You can create instant meetings directly from the calendar, or you can schedule future meetings, which are automatically added to your calendar event details. The meeting join link and details are included in the Google Calendar invitation so recipients can easily join the meeting with a single click.
Prerequisites for the Zoom Scheduler extension for Firefox
- Mozilla Firefox 48.0 or later for Windows or macOS
- Zoom Scheduler extension from the Firefox Add-ons store
- Zoom account with Google, work email and password, or Single Sign-On (SSO) login
- Google Calendar to schedule meetings
How to Install the Zoom Scheduler Firefox Extension
To get started, you will need to install the Zoom Firefox extension. This can be done in a few simple steps:
- Download the Zoom Scheduler extension for Firefox here
- After installation, open up your Firefox browser and go to “Tools” > “Add-ons” > “Extensions”
- In the search bar at the top right corner of this window, type in “Zoom.” You’ll then see how it appears under Extensions with an arrow next to it pointing down.
- Click on it to open that specific extension.
- From here, you have the option of either clicking “Enable” or “Disable” under Zoom Scheduler for Firefox.
- Next is deciding how often you’d like this browser add-on to be active.
- This can be set by choosing an activation time from the dropdown menu in minutes.
- If you’re not sure how long your meeting will be, we recommend selecting “Automatically disable after the meeting ends.”
- The Zoom Scheduler extension for Firefox is now installed and ready to use.
How to Use the Zoom Scheduler Extension for Firefox
Once installed, the Zoom Scheduler extension for Firefox will add an icon in your Firefox browser toolbar. Here is how to use it:
- Click on the Zoom Scheduler extension icon to open up the main window.
- From here, you can see all your upcoming meetings and past meetings. You also can add a new meeting by clicking “New Meeting.”
How to Schedule a Meeting From Google Calendar with Zoom Scheduler
Once you have a Zoom account and are logged in, scheduling a meeting from Google Calendar with the help of this browser add-on is very easy.
- To get started, open up your Google Calendar and click on “New Event.”
- Enter the meeting name in the title space.
- Then under event details, you can add how long you plan to meet (in minutes).
- Which meeting software or app will be used during this session (Zoom Scheduler support is currently only available through Zoom), how many participants are allowed, and how often you would like to meet.
- Don’t forget to click “Save” at the bottom right corner of this window once everything is set up.
Zoom Scheduler Firefox Extension Zoom Meeting Scheduling Options
Now that you know how to use the Zoom Scheduler extension for Firefox, how about some helpful meeting scheduling options?
- Schedule For: This allows you to pick how many minutes before or after the current time your meeting will appear on your calendar.
- Duration: This gives you how long (in minutes) this specific meeting is set for.
- Notify by Email / SMS: If selected, other Zoom Meeting participants may be notified of this event via email or text message if they are signed up for Zoom.
- Meeting ID: Choose which type of meeting ID to use before sharing with other participants.
- Generate Automatically: Zoom will generate a unique meeting ID if selected.
- Personal Meeting ID: If you already have a personalized meeting ID, type it in here.
- Security: This is how you control the security settings for this meeting.
- Require Password: This setting will force Zoom Meeting participants to have a password to join your session. If selected, the field below will appear where you can type in an individual one-time use password. That password you need to share with all attendees of this event before they participate.
- Encryption: This setting will enable encryption for your Zoom Meeting session.
- Host: This allows the host of the Zoom Meeting to be in charge of who sees video during the session.
- Participants: This allows all participants to see video throughout the session.
- Audio: This option will enable users to control audio during the Zoom Meeting.
- Additional Options: This includes how Zoom Meeting participants will be notified of your meeting, how they can join the session (either through a web link or by using the meeting ID), how long you want to allow for people to join before automatically ending it, and whether or not attendees are permitted to schedule another Zoom Meeting at this time.
- These options also give users who are hosting how to set up how to enter the Zoom Meeting. Whether or not they want to allow others in after your session starts (after a certain amount of time), how long you are allowing for new participants before automatically exiting it, and if attendees are permitted to schedule their meeting at this point.
How Can You Integrate Zoom Scheduler with other Add-ons?
Once you have installed the Zoom Scheduler extension for Firefox, you can easily integrate it with other add-ons. For example, if you use the “Save to Google Drive” extension, you can save your Zoom meeting files directly to your Google Drive account.
- Just make sure that both extensions are installed and then go into the settings for each one.
- In the Save to Google Drive extension, click on the “Zoom Scheduler” tab and select the meeting you want to save.
- That’s it! You will now have a copy of your Zoom Meeting held in your Google Drive account.
How to display scheduling options each time you create a new meeting?
When you schedule a meeting from Google Calendar with Zoom Scheduler, the window that pops up will have all of these valuable options. If at any time you want to see or change these settings for your next meeting, click on the “Settings” gear icon in the top right corner of this window, and it will open up a new tab with all of the meeting settings.
How to Fix the Session Has Expired Message?
If you have been using the Zoom Scheduler extension for Firefox and now you are getting this error message, don’t worry. It means that the meeting was not started within a certain amount of time from when it was created (e.g., how long it allows people to join after your event starts). The good news is that there’s an easy fix. Just make sure that your next meeting begins within the time frame you set initially (e.g., how long it allows people to join after your event starts).
Other Additional Methods to Schedule Zoom Meetings
- Schedule from the Zoom desktop client or mobile app
- Schedule from the Zoom web portal
- Schedule from plugin (Chrome, Outlook)
Whether you need to schedule an important meeting with company executives, or hold regular client calls with your service providers, the Zoom Scheduler extension for Firefox allows you to coordinate meetings quickly and easily from your Google Calendar.
So download the Zoom Scheduler extension today and start scheduling your meetings!