Enabling and adding a Co-Host In Zoom Meeting
If you are a host of a Zoom meeting, you can add a co-host participant to help manage your meeting. Co-hosts can mute/unmute other participants, remove participants from the meeting, start/stop the recording, share screen, and annotate. This can be helpful if you need an extra set of hands to manage your meeting.
This article will show you how to activate a co-host and co-host participants in a Zoom meeting. We will also cover the limitations of co-hosts and some tips for using this feature effectively.
Prerequisites To Activate Co-Host And Co-Host Participants
To enable co-hosting in Zoom meetings, you will need to have the Zoom desktop client installed on your computer or device. This version must be at least 3.5 for Windows, macOS, or Linux. You will also need to have the Zoom mobile app installed on an Android or iOS device.
To activate co-hosting in Zoom, you must be using one of the paid plans offered by Zoom, such as Pro, Business, Education, or API Partner. In addition, all users in your organization must have the feature enabled through their account settings.
Steps to Enable Co-Hosting in Zoom
To enable co-hosting in Zoom meetings, you will need to follow a few simple steps:
1. Sign in to your Zoom account as an administrator or account owner, and navigate to the Account Management page.
2. Under the Meeting tab, locate the Co-host setting and ensure it is enabled. If necessary, click the toggle button next to this setting to enable it.
3. Next, you will need to verify the change by clicking the “Turn On” button in the verification dialog that appears.
4. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon next to the Co-host setting and click “Lock” to confirm the change.
After completing these steps, you will have enabled co-hosting in Zoom meetings.
To enable the Co-host feature for a group of users in Zoom:
- Sign in to your Zoom account as an administrator and navigate the Groups page.
- Next, locate the group you want to edit and click on the Meeting tab.
- Under In Meeting (Basic), make sure that the Co-host setting is enabled, then click the toggle to turn the setting on if it is not already enabled.
- Finally, if you want to make this setting mandatory for all users in this group, click the lock icon and click Lock to confirm your settings.
Note that enabling co-host functionality for a group of users may require special permissions depending on your Zoom account settings. If you encounter any issues or have any questions, please contact your Zoom account administrator for assistance.
To enable the Co-host feature for your own use:
- Sign in to the Zoom web portal and navigate to the Meeting tab.
- Under In Meeting (Basic), look for the option labeled Co-host and ensure that it is enabled.
- If the setting is disabled, click the toggle button to turn it on, and verify your change by clicking the “Turn On” button if prompted.
Keep in mind that if the co-host option is grayed out, it may have been locked at either the group or account level. In this case, you will need to contact your Zoom administrator for assistance.
Co-hosting in meetings can be a great way to collaborate and share control with others during important discussions. However, there are some limitations to co-hosts that you should be aware of.
- For example, co-hosts do not have access to certain controls such as starting or ending the meeting, live streaming, or assigning someone to provide closed captioning.
- Additionally, co-hosts cannot start a meeting themselves – only the host can do this.
- If you need someone else to be able to start the meeting in your absence, you can assign an alternative host.
Keep these limitations in mind when deciding whether or not to add a co-host to your next meeting.
Using a co-host in a meeting
One of the most powerful features of Zoom is the ability to make a user a co-host during a meeting.
This can be done in two ways: while the meeting is in progress or from the participant’s window.
During a meeting
- To make a user a co-host during a meeting, hover over their video and click on the ellipsis icon.
- From there, click on “Make Co-Host.”
- The user will then have access to all of the co-host controls.
Using the participants window
Alternatively, you can make a user a co-host from the participants window.
- To do this, click on “Participants” in the meeting controls at the bottom of the Zoom window.
- Next, hover over the participant’s name who you want to make a co-host and select “More.”
- Finally, click on “Make Co-Host” to add that user to your meeting as a co-host.
You can now add co-hosts to your meetings and collaborate more effectively with other meeting participants.
Additionally, you may want to consider some best practices for using this feature, such as choosing a co-host who is familiar with the meeting content and has good time management skills.
Regardless of whether you are using the co-host feature on your own or with another person, we hope it helps make your online events even smoother and more productive!